Arizona's Largest Live & Integrated Technology Event
AVL Expo draws professional attendees with hands-on exhibits from top manufacturers, tailored for integrators, production companies, venue operators, and end users. With its targeted educational sessions, demos, and direct access to manufacturer representatives, AVL Expo also attracts industry pros seeking new solutions, partnerships, and growth in audio, video, lighting and other technology.
Additionally, AVL Expo draws regional K-12 educators, their high school students, and collegiate level educators by inviting their teams for hands-on access to advanced audiovisual technology through booths, demos, and interactive breakout sessions. The show also inspires young attendees to pursue careers and expertise in audio, video, lighting, and entertainment technology while promoting early brand-recognition in their careers.
Presented by
Exhibitors
Tuesday, Nov. 3
11:00 AM
Expo Exhibitor Load In
Main Hall
12:00 PM
Audio Demo Load In
Conference Theatre
3:00 PM
Exhibitor Badge Pickup Begins
Main Hall Lobby
5:30-7:30 PM
VIP Preview Night
Key Clientele, Beverages, Lite Bites
Main Hall
9:00 PM
End of Day
Wednesday, Nov. 4
8:00 AM
Building Open to Exhibitors
9:00-10:00 AM
Student Hour
250+ High School / College Level Theatrical Students
Main Hall
10:00 AM
Expo Opens / Breakouts Begin
Main Hall
12:00 PM
Lunch Delivered to Booths
Pre-Ordered Box Lunches
Main Hall
5:00 PM
Show End
Begin Strike
8:00 PM
Target for Strike Completion
All exhibitor booths must be struck, no exceptions.
11:00 PM
End of Day
Every last item must be out of the venue.
When: Begins Oct. 15
Where: Clearwing's Phoenix Warehouse
DO NOT ship to the convention center as they do not have a staffed dock.
Ship your booth items, crates, pallets and cases to Clearwing’s Arizona Facility. They’ll be ready for you at the convention center when you arrive. Our teams will then handle getting your items back to our warehouse for carrier pickup post-show.
Shipping Address
Clearwing ATTN: AVL Booth #XXX
4025 W. Buckeye Rd. Phoenix, AZ 85009
Shipments must arrive to Clearwing by Friday, October 30th to fit our trucking timelines.
During load out, simply tear down your booth, pack it up and leave an outbound label / BOL on it. Our teams will get it back to our warehouse for pickup on or after Nov. 6th. You are responsible for shipment scheduling.
Carry your booth items in yourself
Local? Bring your items in from personal vehicles during load in. You’ll be required to use the front doors of the convention center while our dock is utilized by production shipments. Post-show, load out via the front doors.
When: Tuesday, Nov 3rd. @ 11am
Where: Main Hall
Local? Bring your items in via the front doors of the lobby.
Pre-shipped to Clearwing? Your booth items will be waiting for you at your booth.
Need help? Ask a member of the Clearwing, Sound Image or Clair Global team for assistance. We'll have quite a few hands ready to work!
When: Begins Nov. 3 @ 3pm
Where: Main Hall Lobby
Bring: Confirmation Email or Identification
When: Tuesday, November 3rd. @ 5:30-7:30pm
Where: Main Hall
Exhibitor attendance is optional, but encouraged. Clearwing, Clair Global and Sound Image along with AVL Expo sponsors will be bringing in a number of key clients to experience AVL Expo the night before it opens to the general public. Expect a vendor mixer style atmosphere - food, drinks, and good times spread throughout the expo floor.
The venue has free low-speed wifi available to all on-site.
See our registration team for premium, high speed internet access. Charges apply.
Every attendee badge has a QR code. Scan it with our lead capture tool and the contact goes straight to your booth's lead list we deliver post-show. No app to install, just your phone's browser.
Post-show, we'll send you the legit leads you collected. We don't share full attendee lists or support mass badge-scanning without potential sales opportunities noted.
When: Wednesday, Nov 4th @ 9am
Expect a couple hundred theatrical students first thing in the morning. Once the general public doors are open at 10, you'll see the show floor transition to full-time professional attendees.
Starts: Wednesday, Nov. 4th @ 5PM
Booths cleared by: 8pm
Load out the same way you loaded in.
Local, front door. Shipping out? Leave your items ready to be shipped in your booth. We'll have a printer at registration for labels/BOLs.
Any items left behind will be sent to the Clearwing shop. We are not responsible for outbound shipment arrangement or scheduling.
Use the main lot. Please park further out.
Jay Baumgardner
Show Producer
Jeff Steele
Exhibitor Relations / Sales
Mindy Judson-Garcia
Production Manager
Rochelle Esquerra
Production Manager, Breakout Rooms
Katie Avis
Shipping
See the registration desk to track us down.